Senior Accounts Payable Specialist in Marietta, GA at FirstKey Homes, LLC

Date Posted: 5/18/2021

Job Snapshot

Job Description

Overview

The Senior Accounts Payable Specialist will process a high volume of invoices and refunds in collaboration with FirstKey Homes team members and vendors. They will take the lead in training and mentoring team members to enhance departmental capabilities. At times the Senior Accounts Payable Specialist will contact vendors regarding invoice discrepancies and lead special projects as assigned by leadership.



Responsibilities

  • Process invoices and refunds in collaboration with vendors and internal team members.
  • Communicate with vendors regarding invoice adjustments and partner with them to ensure errors are corrected.
  • Approve requests for checks
  • Train and mentor team members to ensure they understand systems, procedures and policies.
  • Cross train team members on various roles to enhance their skillset and departmental capabilities.
  • Update and document daily productivity reports.
  • Attend daily meetings to provide updates to team members and management
  • Code and process invoices using Yardi to ensure payment was approved.
  • Extract data from Yardi and pull it into Microsoft Excel for analysis and review.
  • Troubleshoot invoices that are not entered in Yardi correctly.
  • Assist leadership with the creating Key Performance Indicators (KPIs) and Standard Operating Procedures (SOPs)
  • Lead and coordinate a group of peers to complete projects assigned by leadership.
  • This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Qualifications

  • High School Diploma or equivalent work experience
  • 3-5 years of experience in an accounts payable role with full cycle high volume accounts payable processing
  • Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Knowledge of calculating basic math computations such as percentages, fractions, addition, subtraction, multiplication and division.
  • Experience with auditing records, invoices, and processes

 

PREFERRED EDUCATION AND EXPERIENCE

  • Associate or Bachelor’s degree in Business, Accounting or similar field preferred
  • Experience training and mentoring others on work duties
  • Experience using Yardi Voyager or similar property management program
  • Experience working in property management, real estate or similar industry
  • Experience working in a fast pace, high-growth company

 

REQUIRED KNOWLEDGE

  • Customer Service— Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Clerical— Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

REQUIRED SKILLS

  • Mathematics— Using mathematics to solve problems.
  • Critical Thinking— Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Time Management— Managing one's own time and the time of others.
  • Monitoring— Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Coordination— Adjusting actions in relation to others' actions.
  • Instructing— Teaching others how to do something.
  • Speaking— Talking to others to convey information effectively.
  • Writing— Communicating effectively in writing as appropriate for the needs of the audienc

WORK STYLES & BEHAVIORS

  • Attention to Detail— Job requires being careful about detail and thorough in completing work tasks.
  • Adaptability/Flexibility— Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Achievement/Effort— Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
  • Dependability— Job requires being reliable, responsible, and dependable, and fulfilling obligations
  • Integrity— Job requires being honest and ethical.

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.

This document is provided by the Company for the benefit of its employees. It is not a contract and does not create a contract of any kind. The Company, at its sole discretion, may modify, suspend or terminate the document at any time, with or without notice. Final interpretation of the document and its provisions is the responsibility of the Human Resources Department.

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