Executive Assistant - Legal in Marietta, GA at FirstKey Homes, LLC

Date Posted: 5/26/2021

Job Snapshot

Job Description

Overview

The Executive Assistant will provide support to the leadership team, including assistance with correspondence, calendar coordination, meeting preparation, recordkeeping, and management of special projects as needed.  The Executive Assistant needs to possess sound judgment and decision-making skills along with the ability to confidentially handle sensitive information.



Responsibilities

  • Manage complex and changing calendar: schedule and prioritize meetings, appointments, rooms, equipment, catering, and other resources.
  • Arrange travel and coordinate agendas with applicable parties.
  • Provide backup support to Facilities Coordinator on all office tasks, including greeting visitors, answering the main phone line for the corporate office, preparing and printing documents, running errands, preparing courier packages for shipment, and maintaining office supply inventory.
  • Coordinate company meetings by securing venue/meeting space; handling audiovisual needs, transportation and catering, when appropriate.
  • Prepare presentations and other documents using Microsoft Office with an emphasis on PowerPoint.
  • Maintain confidential information and secure access to sensitive company data.
  • Create, maintain, or update databases and/or database information.
  • Prepare and submit expense reports, review and approve office-related invoices.
  • Interact daily with leadership team and supporting staff members. Communicate effectively and efficiently with all levels of the organization.
  • Complete special projects as assigned with strong follow-up to ensure that all necessary parties are included.
  • Serve as liaison to property management for the office space. Coordinate facilities requests and ensure work is completed.
  • This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Qualifications

  • High School Diploma or equivalent
  • Minimum of 3 years of Executive Administrative Assistant experience
  • Intermediate proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Professional, Vision, and Concur
  • Proven ability to interface with business leaders across an organization to plan and coordinate activities

PREFERRED EDUCATION AND EXPERIENCE

  • Bachelor’s degree in Business Administrator or related field preferred
  • Experience working in a fast pace, high-growth company

 

REQUIRED KNOWLEDGE

  • Clerical— Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal Service— Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

REQUIRED SKILLS

  • Active Listening— Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Critical Thinking— Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Judgment and Decision Making— Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Social Perceptiveness— Being aware of others' reactions and understanding why they react as they do.
  • Time Management— Managing one's own time and the time of others.
  • Speaking— Talking to others to convey information effectively.
  • Writing— Communicating effectively in writing as appropriate for the needs of the audience.

WORK STYLES & BEHAVIORS

  • Attention to Detail— Job requires being careful about detail and thorough in completing work tasks.
  • Integrity— Job requires being honest and ethical.
  • Analytical Thinking— Job requires analyzing information and using logic to address work-related issues and problems.
  • Cooperation— Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Independence— Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Adaptability/Flexibility— Job requires being open to change (positive or negative) and to considerable variety in the workplace.

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.

This document is provided by the Company for the benefit of its employees. It is not a contract and does not create a contract of any kind. The Company, at its sole discretion, may modify, suspend or terminate the document at any time, with or without notice. Final interpretation of the document and its provisions is the responsibility of the Human Resources Department.

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